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Purchasing Administrator
Job Description
Purchasing Administrator
We are seeking a detail-oriented and organized Purchasing Administrator to support our procurement operations. The successful candidate will have experience managing purchasing processes, vendor relationships, purchase orders, and inventory control while ensuring the timely procurement of goods and services.
Responsibilities
We are seeking a detail-oriented and organized Purchasing Administrator to support our procurement operations. The successful candidate will have experience managing purchasing processes, vendor relationships, purchase orders, and inventory control while ensuring the timely procurement of goods and services.
Responsibilities
- Process and manage purchase requisitions and purchase orders in a timely and accurate manner.
- Maintain effective relationships with suppliers and vendors to ensure quality, cost-effectiveness, and timely delivery.
- Create and maintain the product master list
- Monitor inventory levels and coordinate replenishment activities to prevent shortages or overstocking.
- Track and follow up on stock orders for the various locations
- Management the Movement Report through Korona
- Assist in evaluating supplier performance and identifying opportunities for cost savings and process improvements.
- Ensure compliance with company procurement policies, procedures, and applicable regulations.
- Prepare purchasing reports, expenditure analyses, and procurement-related documentation for management review.
- Coordinate with internal departments to understand purchasing requirements and support operational needs.
- Support contract administration, vendor negotiations, and renewal processes as required.
- Prepare monthly cash analysis reports for each store.
- Key weekly payroll journals in Quick Books
- Generate and analyze monthly reports on $3 items.
- Enter cash receipts in Quick Books from time to time
- Enter bills/invoices and pay-off same in Quick Books when needed
- Follow up on slow-moving products
- Providing various reports as required.
- Develop and maintain a team working relationship based on mutual respect for other employees.
- Associate degree, diploma, or bachelor degree in Business Administration, Supply Chain Management, Procurement, Logistics, Accounting, or a related field.
- Minimum of 2–3 years of experience in purchasing, procurement, inventory management, or a related administrative role.
- Knowledge in Quick Books
- Strong Analytical and problem-solving skills
- Excellent attention to detail and accuracy
- Effective verbal and written communication skills
- Strong negotiation skills